How to read a PR proposal

5 minute read.

Reviewed 3 October 2026

The short answer

A good PR proposal names your goal, lists the work in plain terms, shows who does it, states fees and term, promises reporting and avoids guaranteeing coverage. If any of those are missing, ask before you sign.

Eight things to check

  • Goal: Does it state the outcome you want in your words?
  • Scope: Are deliverables listed, such as pitches, content and reporting?
  • People: Who will do the work, and how much of their time do you get?
  • Fees: Is the fee clear, and what is extra, such as expenses and paid media?
  • Term: How long is the minimum, and what is the notice period?
  • Reporting: How often, in what form, with live links?
  • Promises: Are any outcomes guaranteed? Journalists decide, so be careful.
  • Exit: What happens to your assets, accounts and content if you leave?

Questions to ask the agency

  • Can I see two examples of similar work and the coverage it earned?
  • Which results were earned, which were owned and which were paid?
  • What would you do in the first thirty days?
  • What would make you recommend we stop or change course?

Questions

Is a long retainer a red flag?

Not by itself. Check the minimum term, the notice period and what you receive each month.

Should I ask for references?

Yes. Speak to a current or past client with a similar need.

Our agency rankings cover 26 agencies. General information, not legal or financial advice. Our method.